We work to preserve and enhance the quality of life in the Black Hills and assist donors in realizing their charitable goals. We are on a mission to create a greater Black Hills that’s vibrant and inclusive. Want to join us?
Current Opportunity: Programs Manager
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Title: Community Programs Manager
Reports To: Executive Director
The Programs Manager’s core activities include facilitating BHACF and its partner organization’s grantmaking efforts, managing and implementing scholarship processes, managing community initiatives and engaging in overall relationship building and partnership development. Positive relationships within the small staff team are critically important. Working within the framework of the strategic plan, the Programs Manager will translate objectives related to community initiatives into programmatic investments and impact. Given BHACF’s investment in community engagement, the Programs Manager must be able to represent BHACF to a wide variety of constituencies and stakeholders including community leaders, nonprofit managers, funders, and other interested community members. This position requires strong written and verbal communication skills and excellent time management skills. The Programs Manager must demonstrate commitment to the mission and vision of BHACF while maintaining a high degree of integrity, dependability, enthusiasm and confidentiality. The Programs Manager must also be capable of establishing diplomatic, professional and effective working relationships with the Board of Directors.
Duties and Responsibilities
- Manage community grantmaking processes
- Manage grant applications processes and reporting in existing grants management software: develop standard terms and conditions for grant applications and evaluation forms, award letters, agreements and contracts that meet legal requirements.
- Work with grant applicants to investigate grant requests, perform due diligence, conduct site visits and collect all relevant information necessary for a thorough review of grant applications and provide prompt notification of Board action to applicants.
- Prepare summary of grant applications and establish specific, measurable desired outcomes, when appropriate, and present findings to the Board of Directors for action.
- Manage all communications and meetings with the Grantmaking Committee of the Board, providing information and assistance for their decision making.
- Review grant reports to monitor and evaluate performance and progress of grantees in achieving key objectives and ensure consistency with provisions of the grant award.
- Coordinate check presentations when necessary and develop scripts for annual or semi-annual grant ceremonies
- Regularly report out on impact and overall community grantmaking effort to the Board of Directors.
- Manage BHACF partner grantmaking relationships: facilitate grantmaking objectives, coordinate communication to grant applicants and awardees, coordinate check presentations, liaise with partner representative to facilitate selection process on a timeline that fits with their goals.
- Build relationships with nonprofit, philanthropic and community organizations in the Foundation’s funding areas. Assist in convening when needed.
- Participate in meetings and events to learn about community needs and to maintain organizational visibility and accessibility for grantees and potential grant-seekers.
- Work with Marketing Director to spotlight grantee data and stories; develop content for print and web distribution.
- Work to increase effectiveness in grant analysis and evaluation by keeping up with trends in grants management software, participating in activities to develop skills and knowledge, including seminars and conferences.
- Manage Scholarship Processes
- Work with BHACF partners to design scholarship opportunities that fit with donor objectives and supports students within IRS guidelines and National Standards for Community Foundations.
- Build scholarship criteria/eligibility and applications processes in scholarship management software: develop standard terms and conditions for scholarship applications and supporting documentation, award letters, denial letters, follow up application requirements and consent forms.
- Liaise with students, school counselors, teachers, business administration representatives, selection committees and partner individuals and families.
- Work with Operations Manager to develop a timeline for scholarship payment that fits with universities’ billing timelines.
- Manage community initiatives
- Undertake special studies/projects as requested by the Executive Director and assist the Executive Director in strategic planning and development of programmatic initiatives.
- Assist with researching, and applying for, outside funding opportunities to support the community-based work of the Foundation.
- Facilitate community discussions and collective decision making.
- Provides information to the Executive Director regarding community initiatives, donor and Board communications.
- Respond professionally to inquiries about BHACF, referring development opportunities and any issues to the Executive Director.
- Work closely with BHACF staff to create communications to donors, nonprofits and the community.
Experience and Job Qualifications
- Bachelor’s degree preferred, work experience in non-profit or philanthropic sector preferred but not required. Experience in program development or administration, grant seeking or grant making is a plus.
- Must have a positive attitude and excellent people skills.
- Must be a skilled problem solver and enjoy working in a dynamic, flexible environment.
- Self-directed combined with capacity to give and receive feedback graciously with respectful but analytical approach to the work of grantees.
- A relationship builder with exceptional interpersonal, listening and facilitation skills and the ability to interact effectively with diverse stakeholders at all levels of organizations and different leadership styles.
- Demonstrate superior organizational, written and oral communication skills with the ability to write for a variety of platforms.
- Strong technical and computer skills and experienced with Microsoft Office. Must be able to become proficient in grants, scholarship, and funds management software.
- Familiarity with nonprofit organizations in the Foundation’s funding area.
- Must be available for occasional travel in the Foundation’s funding area and to educational conferences.
- Must work well on a small team and be comfortable serving as a back up for any position.
- Must be comfortable in a flexible, results-oriented work environment.
- Must have meticulous attention to detail and accuracy and must honor the confidentiality of partners and donors.
*This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this position. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.
If you are interested in this position please send cover letter and resume to:
Liz Hamburg, Executive Director